Camp Caillet Crisis Response Plan
4161 Biggs
Road
Nanaimo, BC
In-Charge Scouters: that run programs
while on Camp Caillet(‘CC’) property must establish a Camp Crisis Response Plan
(‘CCRP’) in accordance with Scouts Canada Policy.
Emergency sound signalling device:
Located
near the washrooms in a “Breakglass” box for notifying camp users of an
emergency.
Muster point: Use flag pole on main field backing parking lot as
this is inside fenced area , establish a muster station on Memorial Field at
flagpole
Wildlife: Ensure all
individuals are Bear and Cougar aware. Recommend review of no food in
tents, buddy system, establish boundaries etc.
See attached details updated July 2020
General
·
All Camp Staff and key camp
volunteers are to be trained on implementing the CCRP.
·
Identified- camp staff or
volunteers trained in Standard First Aid and CPR
·
The CCRP is reviewed annually
(prior to a major camp event would be a good time)- review: the plan, emergency
numbers [fire, ambulance, police, poison control, directions to nearest
hospital], equipment, first aid kits and locations, AED location and logs and forms
are ready.
·
The camp committee designated
member is responsible for updating, training and implementation of the plan on
an on-going basis.
1.
Definition
A crisis is
defined as an unstable or crucial time or state of affairs; emotionally
significant event or radical change of status in a person’s life or serious
endangerment to property. Events that may be constituted a crisis include (but
not limited too) a missing camper, serious injury, water emergency, natural
disasters, fire, intruder in camp and loss of life.
Crisis Response
Team (‘CRT’) is the team of people responsible for carrying out the procedures
herein.
2.
Level of
Response
The level of
response will be established by the In-Charge Scouter (‘ICS’). The
following are mere suggestions for each category.
Low: Minor
injury to individual which does not require the CRT to act or not involving
outside agencies (ambulance etc.).
Medium: Non-life
threatening injury to an individual requiring ambulance transport, missing
camper not assumed injured or other situations requiring the CRT to act.
High: Life threatening injury,
loss of life, fire in camp, natural disasters, or
missing
individual: 1- for more than 10 minutes
2- not on main site and not assumed injured
3- presumed injured or disabled
These
are any situations requiring the full activation of the CRT and likely for assistance
out outside agencies for assistance.
3. Crisis
Response Team
The CRT may be comprised of the following:
·
Crisis Response Team Leader/
In-Charge Scouter
·
Crisis Response Team Leader-
Assistant - 2nd in command (2IC)
·
Senior Scouters
·
Senior Staff- usually if there is
a week log camp
·
Camp Paramedic / Nurse / Doctor /
designated Primary First Aider
·
Other staff as required
4. Outside
Agencies
The level of response may require assistance from outside agencies
such as police, fire, ambulance, Ministry of Environment, Health Inspector, bus
company etc.
Phases of Crisis Management
Phase 1 Creating Crisis
Response Manual/Kit/Team
·
Review existing Crisis Response
Manual on an annual basis and associated lists
·
Create a list of Emergency numbers
and include Scouting contacts
·
Create a Log Sheet and several
copies for use: record actions, persons involved and comments
·
Have current Scouts Canada
Incident Report Form
·
Create a media response plan
·
Designate Crisis Headquarters and
have flashlights, clipboards, pens/pencils, walkie-talkie sets if in use.
·
Post CRT list of team members
·
Create list of CRT support- such
as Scouts Canada, medical doctor, Child
Protection, clergy
Phase 2 Responding to an Emergency
·
Take immediate first aid steps as
incident dictates
·
Designate someone to call
emergency services and report back
·
Secure safety of campers and staff
on site- issue call to muster station(s) if necessary
Phase 3 Mobilizing Crisis Response Team (CRT)
·
Contact members of CRT and meet at
Crisis Headquarters (CHQ)
·
Briefing and ongoing situation
managed by CRT Leader
·
Determine course of action,
delegate responsibilities and respond
·
Assess and document
o
What is / was exact situation
o
Who is involved
o
What action has been taken
o
What is the level of response
o
What further action must be taken
Phase 4 Communications
·
One designated spokesperson
·
Ensure CRT members and volunteers that only
the designated spokesperson speaks on behalf of the camp
·
Communicate base facts of incident to staff
and volunteers
·
Determine if any staffing changes need to
be made and act accordingly
·
Keep staff updated as situation progresses-
status of injured person(s), new personnel arrivals, media attention, etc.
·
Notify parents/guardians. Compose statement
of facts, current status, next steps, have contact information, address of
hospital where person(s) are being treated
·
2IC to ensure appropriate Scouts Canada
personnel are up-to-date
·
Log all media contact
Phase 5 Follow-up and Support
·
Debrief with CRT members
·
Check in periodically with CRT Members
·
Check in with persons who have left camp
·
Consider any revisions to plan
·
Refill any kits or supplies used
·
File all reports and maintain a copy
·
Prepare communication for parents/guardians
and provide contact information should further clarifications be required
·
Spend time with members and campers
·
Return to normal routine
·
Ensure all involved have some “free time”
·
Arrange for counselling to be available if
incident requires
Crisis Response Team Members & Responsibilities
1. Crisis Response Team Leader -
In-Charge Scouter
Assemble CRT at CHQ for briefing
Chair briefing and assess
situation
Assign duties
Respond to site of situation-
assess for further action
Manage ongoing, direct resources
to other CRT members or other areas of camp
Document times of significant
events
Ongoing assessment
Lead debriefing session once
situation resolved
2. Crisis Response Team Leader -
In-Charge Scouter Assistant (2IC)
Call Field Operations Manager
Take all necessary precautions to protect campers, volunteers,
equipment, facilities and grounds
Secure camp in case of evacuation
Make applicable repairs or stabilize equipment of facilities which
have been damaged or pose a potential risk to individuals
Send member of CRT to meet emergency personnel at gate and lead to
HQ or site
Consult with Scouts Canada for media enquiries
Document all transactions with personnel: Scouting,
parents/guardians, outside agencies, media etc.
3. Senior Scouter
Complete head count of all campers
Prepare statement for calling parents/guardians, staff member
contact
Document all transactions with personnel: Scouting,
parents/guardians, outside agencies, media etc.
4. Camp
Paramedic / Nurse / Doctor / designated Primary First Aider
Take all necessary actions to ensure safety and health of
individuals involved in situation
Provide medical treatment to injured parties
Provide report to CRT Leader regarding patient condition
Call for ambulance transport if not done already
Advise CRTL of potential health and safety hazards
Complete medical section of Scouts Canada Incident Form
Welcome to observe debriefing of individuals
5. Other CRT Member(s) Assignments
Obtain camper registration form including physical fitness forms
for CRTL
Scouts Canada Incident Report form- fill in pertinent information
for CRTL
Go to scene of situation if safe to do so- document pertinent
information: conditions, actions
Get witness statements if possible and away from others until
statements are complete
Assess witness for need of additional attention (medical or psychological).
Report to CRTL
Go to scene of situation if safe to do so- document pertinent
information: conditions, actions
Get witness statements if possible and away from others until statements are
complete
Assess witness for need of additional attention (medical or
psychological). Report to CRTL
Assist CRTL, 2IC, Senior Scouter... : acting as a scribe, or as
directed
Ensure sufficient water, nutrition for CRT members and outside
agencies when incident is of a long duration
Telephone Numbers
Camp Caillet Booking Co-ordinator 250-327-1593
Emergency Services 911
Nanaimo Regional District Hospital 250-755-7691
1200 Dufferin Crescent, Nanaimo, V9S 2B7
GPS: 49.18949251, -123.970813
BC Conservation Officer 250-952-7277
Nanaimo Fire Department non emergency 250-753-7311
Nanaimo RCMP non emergency
line 250-754-2345
Nanaimo- Island Health- Water 250-755-6215
Health Protection &
Environmental Services
BC Child/Youth Protection Services 1 800 663-9122
Camp Caillet Location 4161
Biggs Rd, Nanaimo BC V9T 5P9
Located opposite the Brannen Lake
Campground,
GPS: 49.2036109, -124.0626066
Main access for
fire/ambulance through main gate off large
car park. ICS to co-ordinate person to direct emergency vehicles to casualty.
Secondary access via gate just
over yellow road bridge, immediately to the left past the main parking lot.
Camp Caillet Crisis Response Incident Log
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Date/Time |
Description,
Actions, Persons, Comments |
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